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Use manual vouchers for entries that no uploaded document or bank line produces: provisions, depreciation, audit adjustments, cash vouchers or a GST set-off. Every voucher is approved in review before it goes to the client’s selected books destination. Open the client, choose Books, then Vouchers. Owners can key vouchers for every client; Managers and Preparers only for clients they are assigned to. Connector admins and Client portal seats do not see the tab. Approving a voucher is limited to Owners and Managers. The client needs a Tally company profile on its Tally map tab, and the ledgers you want to use must be active there. Ledgers are not created from the voucher form: if one is missing, use Add it on the client’s Tally map.
1

Open the form

Select New voucher. A manager approves every voucher before it is handed to the client’s selected books destination.
2

Fill in the header

3

Add the lines

Under Lines, choose a ledger, Dr or Cr, and an amount for each line. A voucher needs at least two lines (at most 100), with at least one debit and one credit, and debits must equal credits. The running total under the lines shows Dr, Cr and any difference. Use Add line for more and the bin icon to remove one.An optional line note is kept in Pragma only when the client posts to Tally, which receives the voucher narration; when the client posts to Zoho Books, each line note is sent as that line’s description. If the client’s Tally company is kept bill-wise, a supplier or customer line also asks for a bill reference (New Ref, Agst Ref, Advance or On Account) and the bill name or number as it appears in Tally.The form checks the voucher type as you go. For example, a Payment must credit a cash or bank account, a Receipt must debit one, a Contra may use only cash and bank ledgers, and a Debit Note or Credit Note must debit or credit a party. If the same ledger is on both sides, explain why in Reason a ledger is on both sides; the approver reads it.
4

Report a note in GSTR-1 (notes only)

For a Debit Note or Credit Note the client issued to its customer, tick Report in GSTR-1 and fill in Customer GSTIN (blank for an unregistered customer), Customer name, Note number, Supply type, Place of supply, Rate, Taxable value and the tax amounts. The taxes fill in from the rate and place of supply; correct them to the note as issued. They must match the GST and cess ledgers on the lines. Leave the box off for a supplier’s note recorded in the books.
5

Add the narration and a supporting document

Enter the Narration (up to 500 characters), which is sent to the client’s books. Optionally attach a Supporting document: one PDF, JPEG or PNG up to 19 MB. It is scanned for malware before the voucher can be approved.
6

Create the voucher

Select Create voucher. If a voucher of the same type, amount and reference is dated within a few days, Pragma warns This may already be entered and links to it. Check that it is not the same transaction, then select Save anyway, or Cancel.The voucher opens in the review screen with status needing review.

Correct a voucher in review

In the review screen, a voucher in review shows its header, its lines as they will be sent to the client’s books, and two actions for anyone who can revise:
  • Edit voucher opens the same form on the current version; Save revision saves a new revision.
  • Attach file (or Replace file) adds or replaces the supporting document as a new revision. The old file stays in the voucher’s history.
If a ledger was deactivated, renamed or recategorised on the Tally map since the voucher was drafted, the line is flagged; edit the voucher to pick up the current ledger before approval. Once approved, a voucher is locked: reopen it to correct it. See Review and approve an invoice for the approve, reject and reopen actions, and Understand the Tally handoff or Post to Zoho Books for what happens after approval.

If something is refused

Still stuck?

Open a case from Help & support in Pragma, or book a walkthrough and the team will show you around on a call. Can’t sign in? Contact support.